[Day 1 Morning]

Activity: Welcome to the HEPA Community!

• Introductory activity to get to know who’s here, who we can have coffee on the side, and chat more on common interests, promoting idea-sharing and networking.
• Participants will each have 30 seconds to introduce themselves, including their name, organisation, and areas of interest, to help spark further conversations during the forum.

[Day 3 Morning]

World Café – From Ideas to Institutional Practice

•  Participants share key insights, emerging practice or idea worth sharing, and explore potential collaboration opportunities.
• Keen for more direct engagement with fellow forum participants? Come forth to join us as Table Hosts for this World Cafe! Contact Xin Yi for more details!

Highlights & Reflections: Sharing of Key Takeaways

• Participants share immediate takeaways from the 3-day Forum. This session helps translate dialogue into direction for planning of future HEPA Forums.

1. Presentation Materials

• Submission:
  • Presentation decks in PowerPoint format should reach the Secretariat no later than Tuesday, 24 March 2026. In the case of revisions, please send updated versions to the Secretariat, and bring a copy in a USB to forum venue.
• Distribution of Presentation Materials Post-forum:
  • PDF versions (password protected) of presentation materials will be made available to registered participants via the HEPA 2026 Forum website. Presenters are to inform the Secretariat by 31 March should they prefer not to circulate their presentation materials.

2. Actual Presentations

• Arrive at the session venue at least 15 minutes early to check equipment compatibility.
• Prepare a concise and engaging presentation, focusing on key points.
• Be mindful of the time allocated:
  • Thematic Sessions: 20min per presentation + 15min Q&A
• Sharing of insights and experience would be useful to encourage discussion during the Q&A.
• Q&A session will be guided by Moderator who will direct questions to respective presenters.
• For Parallel Breakout Sessions, all participants will reconvene to the main venue for the Large Group Sharing by Moderators of each breakout session.

1. Contact presenters prior to the forum to share list of discussion questions.
2. At the start of the session, provide a brief introduction to the session format. For each presenter, please introduce (based on speakers’ bios) and provide a brief overview of their presentation abstracts.
3. Ensure the session runs on schedule, directs questions raised to the presenters etc.
4. Summarize key discussion points before closing the session.
5. For Parallel Breakout Sessions, Moderators are to provide an overview of the key insights and discussion points during the Large Group Sharings.