Registration

• Before 28 February 2026: 90% refund

• 1 March 2026 to 16 March 2026: 50% refund

• After 16 March 2026: No refund

All cancellation and refund requests must be submitted in writing to the HEPA Secretariat at secretariat@hepa-association.org.
If a registrant is unable to attend the event, the Conference Committee encourages the nomination of a substitute participant at no additional charge.

The conference organizers are not liable for any loss, damage, cost, or inconvenience arising from circumstances beyond their reasonable control (“force majeure”). Examples include, but are not limited to:
natural disasters, war, civil unrest, terrorist threats, strikes, pandemics, epidemics, government travel restrictions, visa denials, quarantine measures, or similar unforeseeable events.

In the event of force majeure, the organizers reserve the right to change the date, location, or format of the conference (including moving to a virtual platform) or cancel the event if necessary. No refunds or compensation will be provided in such cases. Participants agree to comply with any revised arrangements and policies.

By attending the HEPA Forum 2026, you consent to being photographed, filmed, or recorded. The organizers may use these materials for promotional, informational, and archival purposes

By registering for HEPA Forum 2026, you consent to the collection, use, and disclosure of your personal data for conference-related purposes, including registration processing, event communications, preparation of materials (such as name badges and attendance lists), and coordination with authorized service providers.